How to Get a Coin Graded by NGC: Step-by-Step

For serious coin collectors, having a coin professionally graded is an essential step in authenticating its genuineness, assessing its condition, and ultimately determining its market value. Among the leading third-party grading services, Numismatic Guaranty Company (NGC) stands out as a highly respected and widely recognized authority. If you’re wondering how to get a coin graded by NGC, this comprehensive guide will walk you through each crucial step, ensuring a smooth and successful submission process.

NGC’s meticulous grading process provides collectors with an unbiased opinion on a coin’s authenticity and condition, assigning a numerical grade on a 70-point Sheldon scale. This standardized grading system offers confidence to both buyers and sellers in the numismatic market. Understanding how to get a coin graded by NGC is crucial for anyone looking to maximize their collection’s potential and ensure its long-term value.

Step 1: Become an NGC Member

The foundational step in how to get a coin graded by NGC is establishing your eligibility to submit coins directly. NGC primarily accepts submissions from its paid Collector members.

Direct Submissions via Paid NGC Collector Membership

• NGC Collector Membership: This is the most direct route. By becoming a paid NGC Collector member, you gain the privilege of submitting coins directly to NGC for grading.

Membership Tiers:* NGC offers various membership tiers, typically starting around $25 annually. Higher tiers often come with benefits such as grading credits, discounts on services, and access to exclusive resources. It’s advisable to review the current membership options on the NGC website to choose the one that best fits your needs and submission volume.

Benefits:* Beyond direct submission rights, membership often includes access to NGC’s online resources, price guides, and educational content, which can be invaluable for collectors.

Alternative Submission Methods

While direct membership is the primary method for how to get a coin graded by NGC, there are alternative avenues:

• NGC Authorized Dealers: If you prefer not to become a paid member, or if you have a particularly valuable collection that you’d like professional assistance with, you can submit your coins through an NGC Authorized Dealer.

Role of Dealers:* Authorized Dealers are experienced numismatists who are well-versed in NGC’s submission procedures. They can help you select the appropriate grading tier, complete the paperwork, and ensure your coins are properly prepared and shipped. They often charge a service fee for this convenience.

Finding a Dealer:* NGC provides a directory of authorized dealers on its website, making it easy to find one near you.

• ANA Member Submissions: If you are a member of the American Numismatic Association (ANA), you may be able to apply for an ANA Submission Account, which allows for direct submissions to NGC.

ANA Benefits:* ANA membership offers numerous benefits to coin collectors, including educational resources, publications, and access to a vast community. Leveraging your ANA membership for NGC submissions can be a convenient option.

Application Process:* Details on applying for an ANA Submission Account can typically be found on both the NGC and ANA websites.

Regardless of the method you choose, ensuring you meet the submission requirements is the first critical hurdle in how to get a coin graded by NGC.

Step 2: Determine the Appropriate Grading Tier

Once you’re eligible to submit, the next crucial step in how to get a coin graded by NGC is selecting the correct grading tier. NGC offers a variety of tiers, each designed to cater to different types of coins, values, and desired turnaround times. Choosing the right tier is essential for cost-effectiveness and meeting your expectations.

Factors Influencing Tier Selection

• Coin’s Estimated Market Value: This is perhaps the most significant factor. Higher-value coins typically require tiers with higher declared value limits.

Declared Value:* You will be required to declare an estimated value for each coin. This value is used to determine the grading fee and, in some cases, the insurance coverage during transit and while at NGC. Be realistic but err on the side of caution; under-declaring could lead to issues if the coin’s value is significantly higher than stated, while over-declaring could result in higher fees.

• Desired Turnaround Time: Different tiers offer varying estimated turnaround times. If you need a coin graded quickly (e.g., for an upcoming auction or show), you’ll need to select a tier with a faster service level.
• Type of Coin: Some tiers might be specifically designed for certain coin types, such as modern coins, ancient coins, or bulk submissions.

Examples of Common Grading Tiers

• Economy Tier: This tier is generally suitable for coins with lower declared values and offers a more economical grading option, albeit with a longer turnaround time. It’s often a popular choice for collectors submitting multiple common coins.
• Standard Tier: A mid-range option, the Standard tier accommodates coins with higher declared values than Economy and typically offers a faster turnaround time. This is a common choice for many general submissions.
• Express Tier: For more valuable coins requiring a quicker turnaround, the Express tier is a good option.
• WalkThrough Tier: This is NGC’s fastest service, typically reserved for high-value coins or urgent submissions, offering the quickest turnaround.
• Specialty Tiers: NGC also offers specialized tiers for certain categories, such as:

Modern Tier:* Often designed for contemporary coins with specific value limits.

Bulk Tier:* For collectors or dealers submitting a large quantity of similar coins.

Ancient Tier:* Specifically for ancient coins, which may require specialized handling and expertise.

Add-On Services and Professional Conservation

Beyond standard grading, NGC offers several valuable add-on services that you might consider as part of how to get a coin graded by NGC:

• Designations: You can request additional designations for your coin, such as:

Star Designation (): Awarded to coins with exceptional eye appeal for their grade.

Plus Designation (+):* Applied to coins that are at the high end of their assigned grade, nearly qualifying for the next grade.

Early Releases/First Releases:* For modern coins submitted within a specific timeframe after their official release.

• Variety and Attribution Services: For coins with known varieties (e.g., die varieties, errors), you can request that NGC attribute these on the slab label. This often requires an additional fee and may extend the turnaround time.
• Professional Conservation by NCS (Numismatic Conservation Services): If your coin has surface contaminants, residue, or other issues that hinder its appearance or stability, you might consider submitting it to NCS for professional conservation before grading.

NCS Process:* NCS is NGC’s affiliate company specializing in non-invasive conservation. They can safely remove harmful substances without altering the coin’s original surfaces.

Submission Flow:* If you opt for NCS, your coin will first go through the conservation process, then be transferred to NGC for grading and encapsulation. This will naturally extend the overall turnaround time. You will need to indicate this on your submission form.

Carefully reviewing NGC’s current grading tiers, their associated fees, declared value limits, and estimated turnaround times on their website is crucial for making an informed decision about how to get a coin graded by NGC effectively.

Step 3: Complete the Submission Forms

With your membership in place and your desired grading tier selected, the next step in how to get a coin graded by NGC is meticulously completing the submission forms. Accuracy and completeness here are paramount to avoid delays or issues with your submission.

Accessing Submission Forms

NGC provides convenient options for accessing their submission forms:

• Online Submission Form: This is the most recommended method. NGC’s online submission platform guides you through the process, helps calculate fees, and reduces the chance of errors. You can usually access this through your NGC member account.
• Downloadable PDF Forms: If you prefer to fill out forms manually, you can download printable PDF versions from the NGC website. These will then need to be printed and included with your physical submission.

Key Information Required on the Form

For each coin you submit, you’ll need to provide detailed information:

• NGC Account Number: Your unique member ID.
• Tier Selection: Clearly indicate the grading tier (e.g., Economy, Standard, Express) for each coin.
• Service Options: Select any additional services desired, such as NCS conservation, variety attribution, or specific designations (e.g., Star, Plus, Early/First Releases).
• Coin Description:

* Country: The country of origin for the coin.

* Date: The minting year of the coin.

* Denomination: The face value (e.g., 1 Cent, Quarter Dollar, 50 Francs).

* Mint Mark (if applicable): The letter indicating the mint where the coin was struck (e.g., “S” for San Francisco, “D” for Denver).

* Variety/Type (if known): Any specific variety or type (e.g., “1909-S VDB Lincoln Cent,” “Type 1 Standing Liberty Quarter”).

• Declared Value: As mentioned earlier, provide a realistic estimated market value for each coin. This value impacts fees and insurance.
• Payment Information: You’ll need to provide credit card details or other accepted payment methods for the grading fees.
• Shipping Address: Your return shipping address for the graded coins.

Important Considerations for Form Completion

• Separate Forms for Different Tiers: A critical rule of how to get a coin graded by NGC is to use separate submission forms for coins being submitted under different grading tiers. For example, if you have some coins for the Economy tier and others for the Standard tier, you must fill out two distinct submission forms, even if they are part of the same overall shipment. This ensures proper processing and avoids delays.
• Separate Forms for Conservation: If you are opting for NCS conservation before grading, you will also need a separate NCS submission form in addition to the NGC grading form.
• Accuracy is Key: Double-check all information entered. Incorrect dates, denominations, or declared values can slow down processing or even lead to your submission being returned.
• Sign Consent Forms: Ensure you sign any required consent forms, which typically include terms and conditions, declared value agreements, and liability waivers. For online submissions, this is usually done electronically.

Taking your time and being meticulous when completing the submission forms will significantly streamline the process of how to get a coin graded by NGC, preventing potential headaches down the line.

Step 4: Prepare and Package Your Coins for Shipment

Proper preparation and secure packaging are paramount to ensuring your coins arrive safely at NGC and are processed efficiently. This step in how to get a coin graded by NGC is often underestimated but is critical for protecting your valuable assets.

Preparing Individual Coins

• Handle with Care: Always handle raw coins by their edges, preferably with cotton or nitrile gloves, to avoid transferring oils from your skin, which can damage the coin’s surface.
• Non-PVC Flips: Each raw coin must be placed individually in a non-PVC (polyvinyl chloride) plastic flip.

Why Non-PVC?* PVC contains plasticizers that can leach out over time and react with the coin’s surface, causing green, sticky residue (known as “PVC damage”) that can permanently harm the coin and reduce its value. Ensure your flips are specifically labeled “non-PVC” or “archival safe.”

Avoid Staples:* Do not use staples to close flips, as these can scratch coins or fingers during handling. Use self-sealing flips or tape the edges securely.

• Labeling Each Flip: This is crucial for matching your coins to your submission form.

* Submission Number: Write your NGC submission number (provided after you complete the forms) clearly on the flip.

* Coin Line Number: For each coin listed on your submission form, there will be a corresponding line number. Write this line number on the flip containing that specific coin. For example, if a coin is listed on line 3 of your form, write “3” on its flip.

Consistency:* Ensure the information on the flip precisely matches the information for that coin on your submission form.

Packaging Your Submission

Once individual coins are prepared, you need to securely package them for shipment.

• Sturdy Box: Use a new, sturdy cardboard box that is appropriately sized for your submission. Avoid using flimsy or damaged boxes.
• Layering and Padding:

* Place a layer of padding (e.g., bubble wrap, foam peanuts, crumpled paper) at the bottom of the box.

* Carefully arrange your individually flipped and labeled coins on top of the padding.

* Add more padding around and on top of the coins to prevent them from shifting during transit. The goal is to create a snug fit where the coins cannot move freely.

• Include Submission Forms: Place all completed and signed submission forms (including any separate forms for different tiers or NCS) inside the box with your coins. It’s often recommended to place them in a plastic bag or envelope to protect them from moisture.
• Seal Securely:

* Close the box and reinforce all seams and flaps with high-quality, strong packing tape. Do not use masking tape or scotch tape, as they are not strong enough.

* Tape all sides of the box. Consider taping along the edges for extra security.

• Outer Labeling:

* Clearly write your return address and NGC’s shipping address on the outside of the box.

* If using FedEx, NGC often recommends writing the service level (e.g., “WalkThrough” or “Express”) clearly on the outside of the box. This helps NGC’s receiving department prioritize and route your package correctly upon arrival.

Proper packaging protects your investment and is a key component of successfully navigating how to get a coin graded by NGC.

Step 5: Send Your Submission to NGC

The final step in how to get a coin graded by NGC is sending your carefully prepared and packaged submission to their facility.

Shipping Options

• Mail/Courier Services:

* Recommended Carriers: NGC strongly recommends using reputable and insured shipping carriers such as FedEx or USPS Registered Mail. These services offer tracking, insurance, and secure handling, which are crucial for valuable items like coins.

* Insurance: Always insure your package for the total declared value of the coins inside. This protects you in case of loss or damage during transit. Be aware of the carrier’s insurance limitations and consider supplemental insurance if necessary.

* Tracking: Ensure you use a service that provides detailed tracking information. This allows you to monitor your package’s journey and confirm its delivery to NGC.

* Signature Confirmation: Requiring a signature upon delivery adds an extra layer of security, confirming that someone at NGC received your package.

* NGC Shipping Address: Always use the most current shipping address provided on the NGC website for submissions. Do not send to a general corporate address.

• Deliver at Shows:

* NGC often has a presence at major coin shows and conventions throughout the year. This provides an opportunity for collectors to hand-deliver their submissions directly to NGC representatives.

Benefits:* Hand-delivery eliminates shipping costs and the risks associated with transit. It also allows for direct interaction with NGC staff, who can answer any last-minute questions.

Check Schedule:* Consult NGC’s website for their show schedule and specific instructions for show submissions, as procedures may vary. You will still need to complete all forms beforehand.

What Happens After Submission

Once your submission is sent, the process moves to NGC’s internal operations:

• Receiving and Logging: Upon arrival, your package will be opened, and your submission will be logged into NGC’s system. This is when your online tracking status will typically update to “Received.”
• Verification: NGC staff will verify the contents of your package against your submission forms. Any discrepancies may cause delays.
• Grading Process:

* Your coins will be securely stored and then enter the grading workflow.

* Multiple professional graders independently evaluate each coin, assessing its authenticity, condition, strike, surface preservation, and eye appeal.

* A final grade is assigned based on consensus among the graders.

• Encapsulation (Slab): Once graded, the coin is carefully placed into NGC’s tamper-evident, sonically sealed holder (known as a “slab”). The slab includes the coin’s grade, key identifying information, and any requested designations.
• Quality Control: Encapsulated coins undergo a final quality control check to ensure accuracy and proper presentation.
• Return Shipping: Your graded coins are securely packaged and shipped back to you via your chosen return shipping method (typically FedEx or USPS, depending on your selection and declared value).

Tracking Your Submission

• Online Tracking: NGC provides an excellent online tracking system on their website. By entering your submission number, you can monitor the real-time status of your coins throughout the grading process, from “Received” to “Grading,” “Encapsulated,” and “Shipped.”
• Turnaround Times: Keep in mind that the listed turnaround times on NGC’s website are estimates. Actual times can vary based on submission volume, staffing, and specific tier chosen. Patience is key.

Conclusion

Successfully navigating how to get a coin graded by NGC is a straightforward process once you understand each step. From becoming a member and selecting the appropriate grading tier to meticulously completing forms, preparing your coins, and securely shipping them, each stage contributes to a smooth and successful submission.

NGC’s professional grading and encapsulation services provide invaluable benefits to collectors, offering authentication, an objective assessment of condition, and enhanced liquidity in the numismatic market. By following this comprehensive guide, you can confidently submit your cherished coins to NGC, knowing they are in expert hands, and ultimately gain confidence in the true value of your collection.

For the most up-to-date guidelines, fees, and specific instructions, always consult the official NGC website and their detailed submission instructions. Should you have any unique circumstances or questions, do not hesitate to contact NGC Customer Service for personalized assistance. Happy collecting!